Zoom: How to Host a Meeting Safely

Last week, Zoom success the 300 million daily users score. Despite the well documented corporate privacy issues, the video conferencing platform has become essential for many of us in this new era of working from home. As a user who may, for a number of legitimate reasons, have to use the service, there are various ways to do so in a safe and efficient manner.

Use a password for a Zoom meeting

April 5, Focus on meetings protected by default password. Although you can cancel this through your Zoom account settings, you really shouldn’t. It is also important that you send the password only to the people you really want to attend the call.

To password protect a meeting you want to schedule in advance, tap the Schedule icon in the Zoom app. In the Meeting ID section, you can choose to “Automatically generate” or use a Personal Meeting ID (PMI). If you press the PMI option, you can choose a password. An automatically generated meeting ID also has an automatically generated password. Either way, you can then share this invitation with the intended attendees.

There are also advanced options, most of which should be left by default, as shown above. However, you may want to mute the participants at the entrance.

If you invite people to instantly join a meeting that you have already started, if you tap Participants> Invite, a meeting password will be automatically created and included in your meeting invitation. Otherwise, if you want to do it using your personal meeting ID, tap to display the drop-down menu next to the New Meeting icon. Check the box next to Use my Personal Meeting ID (PMI). Hover over your Meeting ID for an additional menu, and then tap PMI Settings.

Then press the “Require meeting password” box and enter the password and share it with those you wish to attend.

More security settings

As shown in the image above, there are other security options in the Advanced section. For example, Activate the waiting room is now activated by default. This means that the host can check who is entering the meeting, instead of joining automatically. In addition, by default, no one can join a meeting before the host does. Beyond that, you can adjust a multitude of security parameters by accessing your profile on the Zoom website and go to My Account> Settings. There are many different options that you can turn on or off.

One of the options available is to allow the integration of a password in a meeting link. Personally, I prefer that this option be disabled. This adds a bit of friction – participants have to actively type the password – but it means that someone who shouldn’t be on the phone can’t join by just clicking on a link they sort of put the hand.

Lock your meetings

Once everyone you want has joined your meeting, you can lock the room to make sure no one else can rush.

To do this, tap the security tab in the menu at the bottom of your meeting, then select Lock meeting.

How to Be a Good Zoom Meeting Participant

The above steps are those that the host should follow. There are, however, ways that a participant can protect everyone in the conversation. Above all, don’t share a meeting password with someone who shouldn’t have it – either through a screenshot or an accidentally forwarded email. Oh, and mute the microphone when you’re not talking!

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